At 7:00PM, on March 15, 2005, Travis Kelley called the SSHBEA Board of Directors meeting to order and asked Janice Higgins to call the roll. All were present except Dan Meyer and Brenda Wright who had called the office and Maude Hopkins who had not called. Sis Osborne made the motion to approve the minutes of the last meeting, Janie Rowland seconded, motion passed.

Roy Franklin was next introduced to present some examples of Misconduct and Degrees of Penalties for the Hearing committee to go by. We are to take the presentation home and study it and bring it back for approval/disapproval at the next meeting.

Audrey Quarles has been asked to go to the Horse Fair. She is on suspension. Travis asked if anyone has any objections to her participating in the Horse Fair. This would apply to the others on suspension also. Tammy Coffman asked if they would be suspended from showing only or from showing and preparing a horse for showing. Kathy Baker thought they should not be allowed to prepare a horse for show or coach at a show. Janice to notify these people on suspension.

Gary Leverette would be hired to take pictures at the Spring Show. Jack Greene would be contacted to do the Fall Show.

Johnny Smith reported the Fund Raising Committee is going to offer to take $100 donations for a 2006 Kubota 990 RTV to be given away July 4 at a BBQ at Dwayne Sullivan’s barn. Travis issued each board member present 2 tickets. Travis and Mike Lee have donated a horse to offer taking donations for also as another fund raiser. The horse will be given away at the show in Columbia, July 30. A Sport Horse event will be held that same day.

Travis turned the floor over to Aaron Crafton. Aaron presented the 2005 budget with the same figures as the 2004 budget and recommended we approve it. Freda Bullard made the motion to pass the budget, Johnny Smith seconded, motion passed. Aaron passed out a list of people who are delinquent 90 days plus on their account. The list amounted to $6636.33 and we need to try and collect all we can. Aaron reported the funds in the bank are as follows: General account-$48,278, Magazine account-$3208, Youth Council-$10,490 and the Show account-$1190. Sis Osborne made the motion to approve the February financial account, Freda Bullard seconded, motion passed.

Freda Bullard reported that we have some solid ID registered horses(walking horses), Jewel Thief for instance who has a roan parent that is registered with SSHBEA. A colt was born by him that is roan and the owners register it spotted by using his ID papers. This was not the intended use of ID papers. In this situation they are using it to cheat. Freda suggested doing away with the ID registration rule. This met with opposition due to the solid colts that are born out of real spotted horses. Then Freda suggested requiring both parents to be tobiano. Bob Wright suggested that effective (whenever we decide), a horse must satisfy all existing qualifying for registration and must additionally be a product of at least a tobiano sire or a tobiano dam. This would be an additional rule. Travis appointed a committee of Linda Bedwell, Freda Bullard and Bob Wright to work on and study this and bring it to the next special meeting on March 29 and he will call Linda Hill and talk to her about it. This special meeting on March 29 will also be to approve judges and would be a closed meeting.

Brenda Wright was not present at the meeting, but Janice Higgins reported Brenda had been tasked to define the gait expected in the Country Trail Pleasure classes. Janice present what Brenda had come up with. The motion was made by Sis Osborne to define the gait as "a smooth easy saddle gait" and head motion is not allowed. John Mohon seconded, motion passed.

Bob Wright asked for the following to be approved as his Judges Committee members: Freda Bullard, Janice Higgins, Lisa Browning Harry Dean Hobbs, Suzanne Jernigan and Greg Perry. Janie Rowland made the motion to approve them, motion passed with all yes votes except 1-Johnny Smith voted no. Bob reported the committee had met and reworked the test slightly and got it ready to mail to the applicants with the code of ethics and contract. Bob and the committee questioned have new applicants taking a closed book test and renewals taking open book test----seems it should be the opposite. Sis Osborne made the motion to quickly mail the judges test, code of ethics, contract and criteria and request it be mailed back in to be screened for approval of the judges committee to be submitted to the board to be voted on. Aaron Crafton seconded, motion passed. The clinic in Murfreesboro in January does count as 1 of the 3 clinics required to attend.

John Mohon asked that his Buildings & Grounds committee be approved as follows: Krista Smith, Tammy Coffman and Judy Hooker. Sis Osborne made the motion to approve them, Johnny Smith seconded, motion passed.

Janie Rowland reported the High Point committee would like to recommend removing the Advanced Trail Pleasure category and adding categories for the Juvenile and Amateur Country Trail Pleasure classes and a Sport Horse Colt in Hand category. Recommendation accepted.

Janice Prince had some problem papers. Sis Osborne made the motion to transfer the one horse in question, Freda Bullard seconded, motion passed. Sis amended her motion to request a bill of sale or canceled check for proof of purchase. Mark Cutlip seconded, motion passed. On the other one Janice is to ask for more info.

The issue of using the SSHBEA logo on websites etc. came up again. We had a letter from Linda Hill saying this should not be allowed.

Janie Rowland’s Judges Selection committee made the recommendation to continue drawing the judges out of the hat for selection for our Spring & Fall shows. Johnny Smith made the motion to accept the recommendation of the committee. Judy Hooker seconded, motion passed.

Aaron Crafton informed the board that the new computers are now installed. We had an offer of $50 for our old hard drives. He thinks the office personnel should have 1^st shot at them if they want them. Aaron is to handle this.

Tammy Coffman reported that they have created a special package to go out to commercial advertisers. In this a quarter and half page color ad is offered, but this is not at the present offered to the membership. She feels we should offer ½ page color ad for $275 and ¼ page color ad for $175 to the membership and leave the full page at $400 which they are already offered. Janie Rowland made the motion to approve this recommendation, Johnny Smith seconded, motion passed. Tammy also reported we need more memory sticks for Debbie’s graphic computer. For up to 512Mb the cost would be approximately $170. Debbie has asked for program for the fragmenting and optimizing of the disk drive-this should be around $80. John Mohon made the motion to approve these requests, Janie Rowland seconded, motion passed. Tammy is trying to set up a training program for Debbie for converting files. Tammy has talked to Sabrina Dunivan about selling ads for our magazine for 15% commission to be paid only after the fees are collected.

Johnny Smith made the motion to adjourn, Janie Rowland seconded, motion passed.