Minutes of 6/20/06 SSHBEA Board of Directors Meeting  

            Travis Kelley called the June 20, 2006 SSHBEA Board of Directors meeting to order at 7:00PM and in the absence of Janice Higgins, he asked Janice Pope to call the roll.  Those not present were Janice Higgins, Ronnie Sapp, Tamara Sullivan, Janie Rowland, Freda Bullard, Sis Osborne, and Freda Wassom who had notified the office and Tammy Coffman who did not notify the office.  The minutes had been mailed and Judy Hooker made the motion to approve them, Dan Meyer seconded, motion passed.  

            Travis informed the board that someone had broke into the office about 3 weeks earlier.  They had come in through the back and busted 1 window, several doors and the safe and took about $300.  They had bids for a security system for the 3 front offices.  One was for $329 and $29.95/month. The other is $99.95 and $21.95/month.  After discussion, Bob Wright made the motion to purchase the security system for $99.95 and $21.95/month, Mark Cutlip seconded, motion passed.  There was discussion about what kind of safe to buy.  

            Bob Wright asked if we had a backup on our files offsite.  We have them backed up, but backups are here in the office.  There was discussion of having the files copied.  Bob Wright is to head up a committee to check into the cost of copying and doing backups of everything.  

            Travis read the motion made by Mark Cutlip on July 19, 2005 that in 2006 SSHBEA would initiate double & triple points for the Spring & Fall shows and other shows to be decided on working with the show committees.  If a show wants to double their points they need to ask the board.  Mark Cutlip made the motion for the Fund Raiser show, July 28 & 29 to allow double points, Judy Hooker seconded, motion passed.  Bob Wright made the motion to go back and pick up the Spring show and for the Fall and Sport Horse Champ shows to allow double points, Kim McMahan seconded, motion passed.  Kim McMahan made the motion to allow double points in the Summer Classic and Ladies Auxiliary shows, Judy Hooker seconded, motion passed.   

            Travis reminded everyone to be getting their two Summer Classic sponsors.  

            Jack Greene cannot be the photographer for the fall show since the date had been changed.  Janice had the names of 2 people who had inquired about being the photographer.  Sid Abernathy would be asked to be the photographer, but would not be paid a base fee.  

            Aaron Crafton made the motion to reimburse Dan Meyer $1,000 for expenses he incurred at Horse Fairs earlier this year representing SSHBEA.  Mark Cutlip seconded, motion passed.  

            Roy Franklin made a motion about registering geldings in 2007 with the new tobaino rule.  Aaron Crafton seconded, motion rescinded.   

            Travis asked Johnny Smith to put something in writing for the board to review on a solution to officers & directors missing meetings (this was from 5/15/06 meeting).  There was discussion about this and it was suggested it be done before ballots go out in the fall, so it can be mailed with the ballot.   

            There was discussion about the 2007 Annual meeting and Dan Meyer gave us a handout with an option of using the office and the Blue Ribbon room at the Celebration grounds with the cost and the only open date being January 26 & 27. Krista Smith informed the board that she thought that date was the same weekend that another spotted association has their awards dinner.   Dan is to get some hard figures from the Double Tree in Murfreesboro for the meeting.   Krista also made the suggestion of the upstairs room at the Wild Horse in Nashville .  She had checked on this for a function earlier this year.  A decision MUST be made at the next meeting on the Annual meeting location.   

            Aaron Crafton made the motion to waive the affiliation fee on July 15 Kentucky Sport Horse event.  Roy Franklin seconded, motion passed.  

            Bob Wright made the motion to pay ½ of the deposit of $850 for ’07 Equine Affair.  Aaron Crafton seconded, motion passed.   

            Bob Wright made the motion to approve the May financial report.  Krista Smith seconded, motion passed.  Aaron Crafton said he would meet with Deedy and the outstanding debts would have something done about them before the next meeting.  Also, Janice said there was not enough work to keep everyone busy, Sherry would be laid off.  This has happened every year except 2005.   

            In the past the association has paid ½ of the employees insurance up to $135.  The higher end of the insurance has gone up to $350 – total premium.  Dan Meyer made the motion to pay ½ of the increase, Judy Hooker seconded, motion passed.   

            Johnny Smith made the motion to approve Jeff Crosslin as an SSHBEA regular judge.  He has completed his apprenticeship.  Judy Hooker seconded, motion passed.  Johnny also made the motion to approve the following NSHC judges:  They have taken their judge test and passed and paid their membership Jimmy Carnathan, Bob Wright seconded, motion passed.  Amy Trimble, Bob Wright seconded, motion passed.  Judy Hooker made the motion to approve Philip Trimble, Kim McMahan seconded, motion passed.   

            Dan Meyer commented they had their horse show last week and had 223 entries.  Tony Edwards was the DQP, but the cost of his DQP fee and his mileage and hotel being almost $700, took a large chunk of the profit the show would have made.   This is a problem for all out of state shows/events.  

            Dan also commented that he could not drive to Tennessee 12 times a year.  He drives almost 1000 miles each trip he makes.  Travis informed Dan he didn’t think the comment made at an earlier meeting was meant for him.  There was discussion about what could be done for the out of state representatives.   

            Bob Wright questioned the Sport Horse/Trail Pleasure show scheduled for this weekend in as much as there were no Lite shod or Open shod classes offered.  He was afraid this was sending a bad message to the Lite Shod and Open Shod trainers/owners.   

            Roy Franklin made a motion to change the rule for the Trail Pleasure shoe to be measured from the turnback instead of the back of the shoe. (Rule 29.5-page 101/102)  Johnny Smith seconded, motion passed.   

            Judy Hooker made the motion to adjourn, Krista Smith seconded, motion passed.  

Present for Meeting                                                                       Not present – notified office

Travis Kelley                                                                                      Janice Higgins

Bob Wright                                                                                         Ronnie Sapp

Dan Meyer                                                                                         Tamara Sullivan

Aaron Crafton                                                                                    Janie Rowland

Roy Franklin                                                                                       Freda Bullard

Judy Hooker                                                                                       Sis Osborne

Michelle Bailey                                                                                  Freda Wassom

Mark Burke

Krista Smith                                                                                        Not present-did not notify office

Mark Cutlip                                                                                        Tammy Coffman

Johnny Smith

Kim McMahan