Minutes of the July 18, 2006 SSHBEA Board of Directors Meeting

            At 7:00P.M, on July 18, 2006, Travis Kelley called the SSHBEA Board of Directors meeting to order and asked Janice Higgins to call the roll.  All were present except Tamara Sullivan and Krista Smith who had notified the office of their absence and Sis Osborne who had not notified the office.  Travis, then asked Janice to read the minutes form the last meeting.  They were approved in a motion by Judy Hooker with the change initiated by Bob Wright in adding the following wording to his comment about the Trail Pleasure Show – “in as much as there were no Lite Shod or Open Shod classes”.  Kim McMahan seconded, motion passed.

            Travis informed the board that the office had been burglarized a second time and they got the church across the highway again as well.  The security system was scheduled to be installed the day after the 2^nd break-in.  No money was taken this time – only checks.

            Johnny Smith asked Travis to leave the room.  After discussion, Roy Franklin made the motion to pay Travis Kelley for serving as chairman of the past spring and fall shows – “reimbursement for past due debt” - $1100.00.  Janie Rowland seconded, motion passed.  Travis was asked to return to the board room.

            Travis reported that Mike Lee would judge the Summer Classic for free.  He asked for all Summer Classic sponsors to be turned in. 

            Dan Meyer reported on the annual meeting – he had talked to the Double Tree Hotel – the needed meeting rooms would cost approximately $600.  We would not have a guaranteed # of rooms this year.  Dan is to question the possibility of having different food – a buffet was suggested.  Johnny Smith suggested raising the price of the banquet tickets to $35.  After discussion Johnny made the motion to have the annual meeting at the Double Tree and charge $30 for adults, ages 7-18 - $15 and 6 & under free.  Judy Hooker seconded, motion passed.

            Aaron Crafton took the floor to present the financial report.  We had a good month.  Johnny Smith made the motion to approve the financial report, Kim McMahan seconded, motion passed.

            Aaron & Bob had looked at scanners for approximately $800.  Discussion went to buying a new safe – Aaron and Bob had also checked on a safe at TSC that was 24 X 30 X 60 for approximately $800.  Bob made the motion to purchase this safe, Judy Hooker seconded, motion passed.

            Travis presented a complaint letter, concerning a person having to submit a video, even though he had an inspector sign his application, in order to get his horse registered.  There had been several complaints called into the office as well as other letters and Ronnie Sapp reported he had a call at home. 

            Next Travis turned the floor over to the Youth Council sponsors,  Renita Haley and Cindy Haley.  Renita reported the Youth Council members did the majority of the work at their show as well as getting the sponsors and they made about $1900.  Cindy reported the Youth Council wanted to have a Barn Party for everyone at the Fall show – possibly the 1^st Saturday night.  It would include a meal and a DJ and they wanted to have it in the Blue Ribbon room.  They would give some complimentary tickets to those people that have helped the Youth Council all year.  Those receiving comp tickets will be able to purchase additional tickets for $5 each before the party – tickets at the door will be $10.  Then on Sunday afternoon after the cookout, they want to sponsor a Fun Stick Horse class – for amateurs and trainers.  You can have a representative (15 years or older) for your barn etc. and they must either have a cap or t-shirt with the barn name displayed.  The Youth Council will sponsor a medallion for the Stick Horse participants at the fall show and they want to present a belt buckle to the Lead Line participants but haven’t worked out all the particulars yet.  Cindy asked for approval of the barn party.  There were many ideals thrown out for the night to have the party.  Finally Johnny Smith made the motion to have the Barn party on the 29^th.  Kim McMahan seconded, motion passed.  Ronnie Sapp suggested we have “ Cowboy Church ” around 10:00 on Sunday morning before the cookout.  Travis will contact a preacher to hold this service.

            Discussion went to the Fall Show class sheet.  The Country Trail Pleasure championship would be added to the fall show.  Other suggestions brought up were the costume class and the speed class.  After discussion the speed class would be added.  Freda reported there was a request to add “Model Horse of the Year” to the horse of the year listing.  Ronnie Sapp made this motion, Kim McMahan seconded, motion passed.  Freda also reported that we had run an ad in the Trail Rider magazine and in a magazine called “High Stepping Magazine”, published in by the Tullahoma News.

            Mark Cutlip reported the corporate sponsor committee is trying to work a deal with the new hotel in Lynchburg , where they would offer rooms for our judges at the spring and fall shows in return for a corporate sponsor and then also do another corporate sponsor they would pay for.  Johnny Smith made the motion to work this deal with the hotel, Janie Rowland seconded, motion passed.

            Janice Higgins asked for and made the motion for the board to sponsor the Ladies Auxiliary Championship class for $250.  Johnny Smith seconded, motion passed. 

            Dan Meyer reported that they discovered during their June show that the premium for insurance is considerably higher if there are handicapped classes in a show. 

            There was discussion about the registration of a gelding and if they would fall under the guidelines of the new tobiano rule at the beginning of 2007.  As it stands right now they would. 

            Judy Hooker made the motion to adjourn, Janie Rowland seconded, motion passed. 

Present for meeting                                               Not present-notified office

Travis Kelley                                                              Tamara Sullivan

Bob Wright                                                                 Krista Smith

Dan Meyer

Janice Higgins                                                          Not present-did no notify office

Aaron Crafton                                                            Sis Osborne

Roy Franklin

Judy Hooker

Ronnie Sapp                                                             Guests

Michelle Bailey                                                          Cindy Haley

Janie Rowland                                                           Renita Haley

Mark Burke                                                                Brandon Joiner

Freda Bullard                                                            Robert Morgan

Mark Cutlip                                                                Harry Dean Hobbs

Tammy Coffman                                                        Dwayne Sullivan

Johnny Smith

Freda Wassom