Minutes of 2/19/07 SSHBEA Board of Directors Meeting

            At 7:03PM, on 2/19/07, Bob Wright called the SSHBEA Board of Directors meeting to order and asked Aaron Crafton to lead us in a word of prayer.  He then asked Janice Higgins to call the roll.  All were present except Krista Smith who had called the office.  The minutes had been mailed and they were approved.  Doug Herring asked about the attachment (not there) – he would be sent a copy. 

            Bob Wright asked for his committee head recommendations to be approved.  USDA – Mack Motes, approved, Rule Book – Greg Perry, approved, Employee Committee – SSHBEA Officers, approved, Political Action – Maude Hopkins, approved, Hall of Fame – Janie Rowland, approved, Financial Committee – Aaron Crafton-Doug Herring-Bob Wright, approved, Magazine – Tammy Coffman, approved, One Night Shows – Tamara Sullivan-Aaron Crafton, approved, Hearing Committee – Greg Perry, approved, Annual Meeting – Dan Meyer, approved, D.Q.P.’s – Danny Davis, approved, Judges – Bobby McDaniel, approved, High Point – Linda Bedwell, approved, Class Sheet & Promotional – Freda Bullard, approved, Corporate Sponsor & Program – Robert Morgan, approved, Breeders Cup – Peggy Moore, approved, Ladies Auxiliary – Carol Wakefield, approved, Youth Council – Cindy Haley-Renita Haley, approved, Fund Raising – Kim McMahan, approved, Trail Pleasure – Brenda Wright, approved, Sport Horse – Terry Givens, approved, Color & Inspection – Janie Rowland-Freda Bullard-Sis Osborne, approved, Out of State – Peggy Moore-Dan Meyer, 8 voted for, 8 voted against with 2 abstaining – Bob Wright broke the tie to approve them.  Credentials – Janice Higgins, approved, Building & Grounds – Johnny Smith-Bob Wright, approved. 

            Mark Cutlip made the motion that in the Mare & Foal classes the foal had to be the offspring of the mare with which it’s being shown.  Sis Osborne seconded, motion passed. 

            Johnny Smith made the motion to pay the $350 to enter Terry Givens and his champion sport horse in the Extreme Cowboy Race at the Ohio Equine Affair.  Roy Franklin seconded, motion passed – this is refundable if he is not chosen for the race.  The Ohio spotted people are not going to do the horse fair this year and our $1650 is already paid, so Bob asked if Terry would represent SSHBEA at the horse fair whether he is chosen for the Race or not? 

            Kim McMahan made the motion to allow members of the judges committee to hold a judges license.  After discussion the motion was rescinded.  Kim McMahan made another motion that two (2) members of the judges committee may hold a judges license.  Sis Osborne seconded, motion passed. 

            Robert Morgan was present and presented his Corporate Sponsor & Program committee as follows:  Travis Kelley, Hubert Perry, Doug Herring, Johnny Smith, Roy Franklin, Cindy Haley, Renita Haley, Madge & Michael Sliger, Deedy Decker and Mark Cutlip.  This committee was approved.  April 11 would be the deadline for ads for the Spring Show program.  He had talked to the Youth Council about selling the ribbons and they would be awarded 10% from each set they sell.  Doug Herring made the motion to approve giving the YC 10% of the cost.  Johnny Smith seconded, motion passed.  Robert had asked Roy Franklin & Johnny Smith to sell the belt buckles.  Sis Osborne made the motion to allow Roy & Johnny to give 2 tickets per night to the entire fall show to people that sponsor a belt buckle, Ronnie Sapp seconded, motion passed.  The Ladies Auxiliary is working on extending free tickets to 4-H club groups. 

            Linda Bedwell had some requests for changes to the High Point division.  She asked to add Adult State Club Performance, Youth State Club Performance, Adult State Club Sport Horse and Youth State Club Sport Horse per state.  Freda Bullard made the motion to approve this, Ronnie Sapp seconded, motion passed.  She had been asked if we could add 2 14.2 and under divisions making one for Trail Pleasure, Lite Shod and Open Shod – there are not enough entries to add these.  Someone had asked to split the Country Trail Pleasure into more divisions.  They would be 11 & under, 12-17, Amateur and Open.  Ronnie Sapp made the motion to approve these divisions, Johnny Smith seconded.  Linda presented a suggestion that she had been approached with, to automatically put everyone that shows in the High Point and all shows would charge .50 extra on every entry fee to pay for it.  This idea was tabled to allow everyone to think about it. 

            Roy Franklin presented a new breakdown for Country Trail Pleasure classes as follows:  11 & under, 12-17, Amateur Owned & Trained, Amateur 18 & over, 2 & 3 year old open (open to trainers) and 4 & over open (open to trainers) to be added to the rule book.  Johnny Smith made a motion to approve these classes, Ronnie Sapp seconded, motion passed.  Aaron Crafton asked if we didn’t start the CTP for riders other than trainers.  (see attached)

            After discussion Ronnie Sapp made a motion for all outside shows and the Mid Season Fund Raiser show to have double points this year (2007), Sis Osborne seconded, motion passed. 

            Johnny Smith made the motion that NO ONE other than MACK MOTES (including Danny Ray Davis by his choice) in the association needs to discuss ANYTHING on the 2007 – 2009 Operating Plan or anything pertaining to SSHBEA with the USDA.  Roy Franklin seconded, motion passed. 

            Roy Franklin presented a new division of Trail Pleasure.  It would be the same as Country Trail Pleasure except allowing a moderate head shake.  He proposed the same 6 classes as earlier proposed for the Country Trail Pleasure.  And make the present Trail Pleasure class “Performance Trail Pleasure” and allow the shoe size of ¾ in. X 7/16 in. ( Roy had talked to Danny Ray Davis about this shoe size and Danny confirmed that most all exhibitors were using this shoe) and only allow and 8 inch shank on any of the 3 Trail Pleasure divisions.  Sis Osborne made the motion to approve, Johnny Smith seconded, motion passed.  The CTP gait description is as follows:  Exhibit a natural trail gait on a relaxed rein/no head shake permitted.  An exaggerated gait shall be penalized, i.e. breaking abnormally above level in the front end.  No excessive reaching & pointing of the front end.  The gait description for the new division is the same except “moderate head shake permitted”.  (see same attachment as above)

            Roy Franklin proposed to eliminate letters I & K in rule 29.2 pertaining to the shoeing (page 101), Sis Osborne made the motion to approve this proposal, Johnny Smith seconded, motion passed.

            Dan Meyer reported on the annual meeting.  We sold 240 dinner tickets and many more people came in after the meal, for the awards presentation.  We were only out about $1,400 for the meeting this year.  Montgomery State Bell State Park was a suggestion to check for the next annual meeting – they can seat 500 for a sit down meal. 

            Aaron Crafton presented the Financial Report.  The general account has $74,205, the youth account has $6,500.  Ronnie Sapp made the motion to approve the financial report, Johnny Smith seconded, motion passed. 

            Trail Rider publishes a Trail Riders Guide and we can put a full page full color ad in it for $1,500.  Doug Herring made the motion to approve this ad, Dan Meyer seconded, motion passed. 

            Freda Bullard suggested we open our books back up for 1 year to tobiano type horses only.  After much discussion Roy Franklin made the motion to approve this proposal, Ronnie Sapp seconded, motion passed.  All other criteria must be met and fees would be the same as they are now.   It would be effective May 1.  Freda thought we should advertise this in the Voice and other publications other than our own to get the word out.  

            Cindy Haley reported the Youth Council is going to sell buttons with horses and/or owners picture on them this year.  They will be printed on the spot at the shows.  They will be doing the ‘loose change drive’ again this year.  They will have their horse show this year and will be having a trail ride.  The barn party like they had last year is up in the air for this year since the timing was not good in 2006. 

            Janie Rowland made the motion to make application to the NHC judges, same as last year.  Doug Herring seconded, motion passed.   There was discussion about allowing a judges license to run a full year from the time of issuance.   Bobby McDaniel had asked for approval of his Judges committee to date.  They are Robert Morgan, Janice Higgins, Johnny Smith and Danny Ray Davis.  Ronnie Sapp made the motion to approve them, Roy Franklin seconded, motion passed. 

            Discussion had been ongoing since last years fall show and every time a group of SSHBEA people got together it would continue about have a fun group trail ride.  Plans have been made with Timber Ridge to rent the complete campground for the weekend of May 18-20, with Tony Edwards cooking on Sat. afternoon and Dusty the D.J. will be there on Sat. night for entertainment.   The question is do we want to hold this as a SSHBEA function.  It was decided to make this one a trial run and try to have another one at a larger campground in the fall and affiliate with SSHBEA. 

            Sis Osborne had some follow up info from the KY horse associations.  We had a letter authorizing us to use The American Gaited Mountain Horse or American Spotted Mountain Horse linage and registration numbers on SSHBEA certificates of registration.  The Kentucky Mountain Horse would honor our pedigree if we honored theirs, but would need to be put into a formal written request.  All associations require a video for registration.  Johnny Smith made the motion to table this discussion until the next meeting.  Motion was seconded by Ronnie Sapp, motion passed. 

            Sis Osborne made the motion to continue the out of state shows paying the flat $500 affiliation fee for the year for their shows.  Ronnie Sapp seconded, motion passed.

            Tammy Coffman reported the magazine is going really well, except the graphics person we had given Tammy approval to hire could not handle the work.  It was more than the girl had thought it would be.  Debbie Brown bailed us out on this magazine.  And Debbie is interested in working for us as a 1099 employee.  Aaron Crafton made the motion to allow the employee committee to hire a new graphics person since it would need to be done before the next board meeting.  Motion was seconded by Mark Cutlip, motion passed. 

            Brenda Wright had asked for approval of her Trail Pleasure committee.  They are:  Maude Hopkins, Amanda Jernigan, Janice Higgins, Darrie Parker, Michelle Bailey, Cindy Haley, Suzanne Jernigan, Jade Evans, Jonathan Cantrell, Donna Franklin and Debbie Hagewood.  Johnny Smith made the motion to approve, Freda Bullard seconded, motion passed. 

            Janie Rowland made the motion to adjourn, Johnny Smith seconded, motion passed.

Present for Meeting                                                           Not present-called to report absence

Bob Wright                                                                             Krista Smith

Dan Meyer

Janie Rowland

Janice Higgins                                                                      Guests:

Aaron Crafton                                                                        Deedy Decker

Roy Franklin                                                                           Robert Morgan

Cindy Haley                                                                           Andy Hagewood

Ronnie Sapp                                                                         Linda Bedwell

Michelle Bailey

Tamara Sullivan

Maude Hopkins                                                                     Judges Committee (partial)

Doug Herring                                                                         Bobby McDaniels – Chair.

Freda Bullard                                                                         Robert Morgan

Sis Osborne                                                                          Johnny Smith

Mark Cutlip                                                                            Janice Higgins

Tammy Coffman                                                                    Danny Ray Davis

Johnny Smith

Dickie Gardner                                                                       Color/Inspection Comm. (partial)

Kim McMahan                                                                       Janie Rowland

                                                                                                Sis Osborne

                                                                                                Freda Bullard

Program/Corporate Sponsor Committee                    Trail Pleasure Committee

Robert Morgan – Chair.                                                       Brenda Wright – Chair.

Travis Kelley                                                                          Maude Hopkins

Hubert Perry                                                                          Amanda Jernigan

Doug Herring                                                                         Janice Higgins

Johnny Smith                                                             Darrie Parker

Roy Franklin                                                                           Michelle Bailey

Cindy Haley                                                                           Cindy Haley

Renita Haley                                                                          Suzanne Jernigan

Madge Sliger                                                                         Jade Evans

Michael Sliger                                                                       Jonathan Cantrell

Deedy Decker                                                                       Donna Franklin

Mark Cutlip                                                                            Donna Hagewood

Employee Committee                                                        Financial Committee

Bob Wright                                                                             Aaron Crafton

Dan Meyer                                                                             Doug Herring

Janie Rowland                                                                       Bob Wright

Janice Higgins

Aaron Crafton