Minutes of the 3/19/07 SSHBEA Board of Directors Meeting

            At 7:10 on March 19, 2007 , Bob Wright called the SSHBEA Board of Directors meeting to order and asked Doug Herring to lead us in prayer.  He then asked Janice Higgins to call the roll.  All were present except Dan Meyer, Tamara Sullivan and Krista Smith who had all notified the office of their absence.

            The minutes were read and approved with the addition of the Mid Season Fund Raiser show being added to the shows that will receive extra points for the 2007 show season. 

            Bob requested someone to go to Equine Affair in Ohio and help work the SSHBEA booth and give Terry Givens and Michelle Bailey some relief. 

            Bob had an email from Dan Meyer asking if Tony Edwards could serve as judge and DQP at the Illinois show to help with the expenses of their show.  This is not possible. 

            Dan’s email also asked the BOD’s to make a decision on whether to go back to the Double Tree Hotel in Murfreesboro for the January 2008 annual meeting.  The Double Tree had another group wanting the 3^rd weekend in January.  Aaron Crafton made the motion after discussion to go back there, Freda Bullard seconded, motion passed. 

            Aaron Crafton presented the Financial Report.  We had made money this past month.  He and Deedy are going over the 90 days past due list weekly.  Aaron suggested we need to have our Corporate Sponsors collected at least 6 weeks before the Fall show.  We have several outstanding from past Fall shows.  A letter will be sent to Bedford Tack, Winners Circle and World Champion that they must have a purchase order number before they take an order form anyone.  The financial report was approved.

            Lin Kemp was present from the Ladies Auxiliary.  The LA has taken on a project in trying to get more attendance at the Fall show.  One suggestion was to give a free ticket to the 1^st Saturday night show to the 5500 K-8^th grade Bedford County students, but they will have to be accompanied by a paying adult.  These kids will be eligible for a $100 prize if they come to the show.  The LA would be doing quite a bit of advertising of this project.  She was asking for approval of the board for these free tickets.  Sis Osborne made the motion to approve this, Janie Rowland seconded, motion passed. 

            Johnny Smith made the motion to approve Roy Franklin as Co-Chairperson of the Trail Pleasure committee, Sis Osborne seconded, motion passed.  Brenda had asked Roy to re-present some of the new Trail Pleasure class information.   The committee is recommending dropping the name ‘performance’ from the original Trail Pleasure class and leaving it just ‘Trail Pleasure.  They are recommending the new division be called Traditional Trail Pleasure.  The name/description of the shoe for the Country Trail Pleasure and the Traditional Trail Pleasure needs to be ‘manufactured stamped cast keg shoe’, not to exceed 3/8 in. X ¾ in.  Another recommendation from the TP committee was to allow CTP and TTP to cross over to the other class and they both can move up to the regular TP class.  The committee asked to split the Amateur class to 2 & 3 and 4 & over and drop the 18 & over and split the Amateur Owned & Trained classes to 2 & 3 and 4 & over and the committee would like these to apply to CTP and TTP.  And the definition of the gait ‘No excessive reaching and/or pointing of the front end, needs to be applied to all 3 Trail Pleasure classes. Ronnie Sapp commented on the 8 inch bit limit.  He uses a bit that lots of people use and it measures 8 ½ inches – he asked to change the bit limit to 8 ½ inches.  Johnny Smith made the motion to approve Roy ’s presentation and Ronnie’s suggestion.  Sis Osborne seconded, motion passed. 

            Roy Franklin asked that the Lite Shod shoe specs be ½ in X 1 in/double caulk.  Johnny Smith made the motion to approve this shoe size, Kim McMahan seconded, motion passed. 

            Renita Haley (Youth Council Sponsor) was present speak to the board about a rumor that has been spread about her.  She was very unhappy about this.  Also there had been a lot of discussion about the Youth Council not giving up their show date for another show and she gave her comments on that subject as well. 

            Johnny Smith made a motion that Michelle Bailey and Andy Hagewood be added as the 2 additional members of Bobby McDaniel’s Judges Committee.  Freda Bullard seconded, motion passed.  Freda Bullard made the motion to give Hubert Perry a guests judges license for the Mississippi show, Ronnie Sapp seconded, motion passed.

            Janie Rowland asked for her Hall of Fame committee to be approved.  They are Sis Osborne, Dan Meyer, Maude Hopkins and Linda Bedwell.  They were approved. 

            Kim McMahan asked that her Fund Raiser committee be approved.  They are Dickie Gardner, Michelle Perry, Ronnie Sapp, Sandy Gilbert, Gordon Hirschi, Ronald & Debbie Smothers, Holly Sanders, Melvin Laster, Kim Parrott and Judy Hooker.  Freda Bullard made the motion to approve them, Tammy Coffman seconded, motion passed. 

            Janice Prince had prepared a wording of the new Tobiano rule and asked for approval.  Sis Osborne asked to change the words “to encourage” in the 1^st sentence to “for”.  Then in the 1^st sentence of the 2^nd paragraph change to read:  Horses of unknown pedigree or horses that may be registered with another gaited organization will be allowed to be registered during that time.  (see attached)  Roy Franklin made the motion to approve these changes, Sis Osborne seconded, motion passed. 

            Freda Bullard was named Chairperson of the Registration Committee.

            Terry Givens was introduced to present some Sport Horse changes.  Terry asked that the Non Pro division be made a full Hi Point division with same benefits as the Mare, Stallion, etc. divisions.  Once a horse/rider combination has won, this combination would have to move on.  This rider could ride another horse or another person could ride that same horse and compete the next year in Non Pro.  Johnny Smith made the motion to approve this Non Pro change, Roy Franklin seconded, motion passed.  Next Terry asked for a safety rule addition.  If a rider enters the ring they must be in forward motion within 30 seconds.  Johnny Smith made the motion to approve this, Cindy Haley seconded, motion passed.  Terry asked permission to have a Sport Horse event on Saturday during the Spring Show.  Ronnie Sapp made the motion to approve the event, Roy Franklin seconded, motion passed.  Terry asked for approval of a 1 year trial English Jumping class with full English attire and tack-will not count for points.  Roy Franklin made the motion to approve, Johnny Smith seconded, motion passed.  Terry asked for a 3 & 4 year class.  Freda Bullard made the motion to approve, Johnny Smith seconded, motion passed.  Terry asked for the Reining division to allow the 3 & 4 year olds to ride with a snaffle bit with 2 hands.  Doug Herring made the motion to approve this, Sis Osborne seconded, motion passed. 

            Next Tammy Coffman took the floor to discuss the magazine and called for an executive session.  She asked Cindy Haley to leave the room also.  Tammy as Chairperson of the Magazine Committee wanted the board to inform her as to how much she can do – she feels her hands are tied.  Some issues had been resolved – one last week and one tonight and Tammy had not been informed.  Bob had Janice Prince call and resolve one issue instead of including and/or having Tammy take care of it.  A contract for Cindy Haley’s position had not been presented to part or all of the Employee committee until tonight at the committee meeting.  Dan Meyer had taken the contract home with him from the December BOD meeting to make changes and had emailed it back to the office a short time later, but it was never passed on to committee members.  Janice Higgins suggested that Tammy be included on the Employee Committee.  After more discussion, Ronnie Sapp made the motion to add Tammy to the Employee Committee, Freda Bullard seconded, motion passed.  Discussion then went to what commission would be paid on.  Tammy was under the impression that it would be paid on what is collected, i.e. if someone pays ½ - $500 of a $1000 corporate sponsor.  Aaron disagreed with this.  Aaron also disagreed about the pre-pay discount.  He felt it should be paid on the spot when the ad is taken.  Other members interpreted this as to be paid as soon as the approval is given of the ad.  They have 10 days after that time.  Both of these last 2 mentioned issues had been approved tonight at the Committee meeting. 

            Janice Higgins had passed out 9 pages of Sport Horse rule changes/corrections/clarifications which the earlier items passed by the board that Terry Givens had presented would affect.  Sis Osborne made the motion to approve them as a whole, Doug Herring seconded, motion passed.

Present for the meeting                                        Not present-notified office

Bob Wright                                                                 Dan Meyer

Janie Rowland                                                           Tamara Sullivan

Janice Higgins                                                           Krista Smith

Aaron Crafton

Roy Franklin                                                               Guests:

Cindy Haley                                                               Deedy Decker

Ronnie Sapp                                                             Lin Kemp

Michelle Bailey                                                          Renita Haley

Maude Hopkins                                                         Stephen Haley

Doug Herring                                                             Callie Haley

Freda Bullard                                                             Danny Davis

Sis Osborne                                                              Andy Hagewood

Mark Cutlip                                                                Larry Baughn

Tammy Coffman                                                        Nicky Sells

Johnny Smith                                                             Toby Davis

Dickie Gardner                                                           Jennifer Davis

Kim McMahan                                                           Terry Givens

                                                                                    Kayla Motes