Minutes of the November 12, 2007 SSHBEA Board of Directors Meeting

            At 7:07P.M. on November 12, 2007 , Bob Wright called the SSHBEA Board of Directors meeting to order and asked Janice Higgins to call the roll.  All were present except Tamara Sullivan and Tammy Coffman who notified the office and Kasey Kesselring who did not notify the office of his absence.  The minutes had been mailed with the agenda and financial report.  Sis Osborne made the motion to approve the minutes, Dan Meyer seconded, motion passed. 

            Celebration has inquired if we were going to use the same dates in 2008 for the Spring & Fall Shows and the Sport Horse Championship.  Bob indicated he would like to see the show back on the original date.  There was also discussion in cutting back the number of nights of the fall show.

            Aaron Crafton presented the financial report and reported we are looking at tough times.  Memberships are down, transfers are down and registrations are down.  Aaron says we lost $23,000+ on the fall show and $8,000+ on the spring show.   We are going to have to cut down days of the shows and expenses or get them fully funded.  Aaron suggested we adopt a business plan.  There was a suggestion of farming our spring show out to someone.  Doug Herring made the motion to approve the Financial Report as presented, Ronnie Sapp seconded, motion passed. 

            There was discussion on reporting from the hearing committee.  It was decided we should list the names, the charges (rule & article #’s) and the action, no details.  Bob Wright had put up his personal money for the charges filed to the hearing committee.  Janie Rowland made the motion to reimburse Bob the $425, Doug Herring seconded, motion passed. 

            Janie Rowland presented the 2 letters of the people nominated for the Hall of Fame.  They were Dickie Bedwell and Johnny Smith.  The board voted and ballots will be mailed to the existing Hall of Fame members. 

            Andy Hagewood was present representing the Judges Committee.  He presented a revised Judges Contract first.  A few changes had been made and a paragraph added to cover the possibility of the polygraph test being given to the judges.  After going over it and making a few more changes, Sis Osborne made the motion to approve the contract with the changes, Doug Herring seconded, motion passed.  (see attached)  Andy next presented a revised Judges Renewal Application.  Dickie Gardner made the motion to increase the judge’s fee to $50 per year.  Roy Franklin seconded, motion passed.  A few typo’s were corrected and Doug Herring made the motion to approve the application, Roy Franklin seconded, motion passed.  (see attached)  A revised Judges Application for Enrollment was presented and the fee corrected along with a couple of typo’s.  Janie Rowland made the motion to approve this application, Mark Cutlip seconded, motion passed.  (see attached)  The Judges Committee had letters on two of the fall show judges to present.  A letter of reprimand for Harold Johnson was presented to remain in his file for one year.  After some typo’s were corrected, Doug Herring made the motion to approve the letter, Kim McMahan seconded, motion passed by roll call vote with 13 voting yes and 3 voting no (Dan Meyer, Ronnie Sapp and Sis Osborne).  The other letter was on Chantel Winnett, down grading her back to a regular judge, with a 2 year probation period and only being able to judge one night shows.  As before some typo’s were corrected and Doug Herring made the motion to approve this letter also, Janie Rowland seconded, motion passed with a roll call vote with 14 voting yes and 2 voting no (Ronnie Sapp and Sis Osborne).  Ronnie Sapp expressed fault with another judge and later in the meeting Doug Herring asked that the Judges Committee review the fall show judging again to explore Ronnie’s concern.

            Dan Meyer thanked the board – he didn’t think he had done his share this past year as he had been unable to attend a few meetings this year, being the reason he didn’t run for re-election.

            The annual meeting is January 18 & 19 at the Double Tree in Murfreesboro .

            Dan Meyer presented a title change for Janice Prince.  “SSHBEA Operations Manager” – Roy Franklin made the motion to approve the title change, Ronnie Sapp seconded, motion passed. 

            Bob Wright asked that people please do not believe everything that is on Flint Creek and try to dissuade other people from believing it also.  Bob is to contact Greg Perry and have him consult with Cheryl Taylor of Flint Creek and see if the SSHBEA name can be taken off the forum – change it to just Spotted Saddle Horse Forum or something similar. 

            Sis Osborne made the motion to adjourn, Freda Bullard seconded, motion passed. 

Present for the Meeting                            Not present – notified office of absence

Bob Wright                                                     Tamara Sullivan

Dan Meyer                                                     Tammy Coffman

Janie Rowland                                               Kasey Kesselring

Janice Higgins

Aaron Crafton                                               

Roy Franklin

Cindy Haley

Ronnie Sapp                                                 Guest:

Michelle Bailey                                              Andy Hagewood

Maude Hopkins

Doug Herring

Freda Bullard

Sis Osborne

Mark Cutlip

Don Woodson

Dickie Gardner

Kim McMahan