Minutes of the July 14, 2008 SSHBEA Board of Directors Meeting

            At 7:00PM on July 14, 2008 , Mack Motes called the SSHBEA Board of Directors meeting to order and asked Janice Higgins to call the roll.  All were present except Cindy Haley, Maude Hopkins and Gordon Hirschi who had notified the office of their absence.  Mack informed the board he had just heard that Bob Wright’s mother-in-law had passed away – our condolences go out to Sally & family.   Mack then asked Janice to read the minutes of the last meeting.  Aaron Crafton made a motion to approve the minutes as read, Jennifer Broadhurst seconded, motion passed.

            Mack reported he was involved in a conference call a few days ago with all the HIO’s and the USDA.  The USDA has sent a request for SSHBEA and all other HIO’s to accept the show report that they said the HIO’s came up with (the HIO’s did not come up with it).  A few of the HIO’s want total # of entries and total # of horses reported from each show to compare with # of horses that are turned down to make the percentage higher.  There are 600+ people on suspension with TWH. 

            Janice Prince questioned the info that is to be sent to the membership educating them about the  yearly election and voting.  She questioned the word ‘may’ toward the end of sentence 1 of eligibility to vote – should it be ‘will’ instead – the board agreed.  The date earlier voted on for the ballot to be postmarked by is ”November 30 and returned to the CPA”.  Sis Osborne made the motion to make the above mentioned change along with adding that the ballot must be “received by the CPA by December 15” or it will not be counted.  Motion seconded and passed.  The date dues are paid and if there is a grace period was discussed – the rule book states there is a 90 day grace period.

            Aaron Crafton next presented the financial report.  Income is up about $3,000 over last year and expenses are way down.  Jennifer Broadhurst made the motion to accept the Financial Report, Bob Wright seconded, motion passed.

            Mack turned the floor over to Jimmy Taylor, chairman of the Judges Committee.  Jimmy reported that Terry Stone never signed for his registered letter concerning taking the polygraph test and Grandy Tuck did sign for his but never responded, so the Judges committee recommended that a letter be sent to them and the National Horseshow Commission stating that due to their (Terry & Grandy) lack of interest and corporation with SSHBEA, we no longer need or require their services as judges.  Doug Herring made the motion to approve this recommendation, Aaron Crafton seconded, motion passed.  Mack said he would like for the board to approve this letter before it is sent.  The judges committee recommends Harry Dean Hobbs for his master judge’s license.  Sis Osborne made the motion to approve Harry Dean, Freda Bullard seconded, motion passed.  The committee recommends Chad Hillis and Jamie Walls for their regular judge’s license.  Jennifer Broadhurst made the motion to approve them, Dickie Gardner seconded, motion passed.  Jimmy informed the board that several judges taking the open book test are missing several (7-12) questions.  The committee is requiring these people to take the test again. 

Tiffany Hartwig, Youth Council sponsor was present and Mack introduced her next.  A lady in Tullahoma had contacted her wanting to put on a SSHBEA Beauty pageant.  The Youth Council would work the door and would receive all the admission collected.  Mack suggested the lady come to a board meeting and make a presentation about the pageant with all the details.

            Bob Wright extended congratulations to Tiffany Hartwig and Amber Alexander – president of the SSHBEA Youth Council for a job well done so far this year – their net income for the year is $3200. 

            Jennifer Broadhurst passed out a rough draft of the request for donations letter to be sent to the membership.  Some parts were deleted (sponsorship paragraph and levels of donations info) and where to mail a donation was added.  Ronnie Sapp made the motion to approve the letter with changes, Sis Osborne seconded, motion passed. 

            Janice Higgins asked the board to sponsor the Ladies Auxiliary show championship class for $250.  Roy Franklin made this motion, Jennifer Broadhurst seconded, motion passed.

            Roy Franklin (and other board members) had many request to reinstate the fall show to 8 days.  There was lengthy discussion about this but the show will remain 6 days for 2008.

            Sis Osborne made the motion to send flowers for Sally Wright’s mother.  All agreed.

            Sis Osborne made the motion to adjourn, Roy Franklin seconded, motion passed. 

Present for Meeting                                               Not present-notified office of absence

Mack Motes                                                               Cindy Haley

Bob Wright                                                                 Maude Hopkins

Sis Osborne                                                              Gordon Hirschi

Janice Higgins

Aaron Crafton                                                            Guests:

Roy Franklin                                                               Jimmy Taylor

Ronnie Sapp                                                             Chad Hillis

Michelle Bailey                                                          Tiffany Hartwig

Jennifer Broadhurst                                                  Patricia Lance

Doug Herring                                                             Andy Hagewood

Freda Bullard

Benny Lance

Shane Hartwig

Linda Bedwell

Don Woodson

Dickie Gardner

Kim McMahan